Every Monday, we email a Family Memo to our families that contains all the updates and upcoming events.
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AFCHES Cougar Chronicle- Family Memo
Author: kieragilbert
AFCHES Family Town Hall 2/25
Hi AF Families,
We hope your week is off to a great start! Join us on Thursday, 2/25 for our Monthly Family Town Hall Meeting.
Night of Civic Empowerment- What You Need to Know About Ranked Choice Voting
Hi AF Families,
In honor of Black History Month and those that have devoted their rights to voting rights–Achievement First Advocacy will be partnering with New York Charter Schools Association, Uncommon, KIPP, C3S & Democracy Prep for a night of civic empowerment. Did you know that there is a new system for elected NYC’s Mayor, Borough Presidents, City Council Members & Comptroller? Join us to know how the voting system works, how to register to vote, and how to make your voices heard. We will have remarks from NYS Senator Leroy Comrie and a presentation from Rank the Vote NYC! Register by 02/23 at https://forms.gle/BuxZh1hwr7eHRjyG9. This event is open to the public so please share. *Please note that we will be working with our partners to host this event in Spanish within the next few weeks and will be providing detailed information soon.
AF NY Extended Remote Learning Announcement
Dear AF New York Team & Family,
We are writing today to share an update with you regarding our reopening plans in New York. Last week we shared the public health standard for community spread that we would use to govern our reopening decisions. Since then, unfortunately, reported test positivity rates in Brooklyn neighborhoods where our schools are located continue to rise – and it has become clear that there is little chance that positivity rates will be low enough for us to safely reopen schools. Given this, we have decided that we will NOT resume in-person learning for scholars that need it on March 9 as originally planned. Given the timing of Spring Break at the end of March, this means that our new target date to resume in-person learning is April 19th.
Two principles have guided all of our reopening decisions this year: 1) safety and 2) meeting the needs of our scholars and families. This decision, like all other decisions, is grounded in these principles. As we wrote last week, the public health guidance we are receiving suggests that when community spread is high, the safety of in-person learning is jeopardized. Based on this, we said that we would only resume in-person learning for our scholars if the case positivity rate in our communities is 5% or less (case positivity rate is a public health metric that calculates the percentage of total COVID tests administered which return a positive result). We calculate this by taking the weighted average of the case positivity rates in the ZIP codes where our schools are located so that we accurately represent the positivity rate in the communities our scholars and schools are located in. We have been tracking this data via this spreadsheet. When we communicated these criteria last week, our case positivity rate was 7.21%, already significantly higher than our 5% threshold. Since then, the case positivity rate has actually increased to over 8%. The fact that the rates remain so high – and are trending upwards – tells us that we are unlikely to reach our 5% threshold in the next 2 weeks. With this in mind, we wanted to communicate this change to our school communities as soon as possible so that our staff and families can begin planning for us to remain remote for longer.
This is deeply disappointing news as we know that a number of families need in-person learning. While we will not be able to resume in-person learning on March 9, we will prepare to resume in-person learning on April 19. This is two weeks after our NY Spring Break so that staff/scholars who travel can quarantine and so that our staff will have enough time for in-person training to implement our safety protocols. Our hope is that by April 19, positivity rates have dropped and that a greater number of our staff members who are comfortable getting the vaccine are able to do so. If we are able to return to in-person learning in April, we still plan to implement the COVID testing program we shared last week.
We know that this letter represents yet another change during a year where so much is changing so often. As always, we are so grateful to you for your partnership and we dearly hope that you and your family remain safe and well!
With love,
Dacia Toll (CEO), Richard Buery (President), and Stephanie Keenoy (Superintendent)
School Reopening Criteria Announcement
Dear AF New York Team & Family,
We hope this note finds you, your families, and your scholars safe and well!
We are reaching out to share an update on our thinking around reopening schools in New York and particularly to share the criteria we will use to make reopening decisions in our New York region. Two principles have guided all of our reopening decisions this year: 1) safety and 2) meeting the needs of our scholars and families. The safety of our scholars, staff, and families remains the #1 factor in our reopening decisions. This has not – and will not – change.
In the interest of transparency and clarity for our entire community, we are sharing the high-level headlines up top and then more detailed answers to the most common questions we are getting below. To watch our video explaining this, click HERE:
- Over the last few weeks, we have engaged with a number of public health experts to evaluate our safety procedures for hybrid learning and to seek their guidance as we determine the safest way to reopen schools in each of our communities. Based on our research and discussions with public health authorities, a theme has emerged: when community spread (the degree to which COVID-19 is spreading within a community) is low to moderate, schools that reopen with layered safety protocols (e.g., mask-wearing, social distancing, small/stable cohorts, symptoms-checking, frequent hand-sanitizing, etc.) ARE able to mitigate risk and minimize (and in some cases avoid) spread of the virus in schools. When community spread is high, however, it becomes much more challenging and much more disruptive when staff/scholars need to quarantine (due to cases/exposure that are unrelated to the school setting).
- With this in mind, we now believe we can set clear benchmarks for when we believe it is safe to reopen schools. Based on the advice of public health experts, we have decided that we will reopen our schools for hybrid learning if the case positivity rate in our communities is less than 5% (case positivity rate is a public health metric that calculates the percentage of total COVID tests administered which return a positive result). We will calculate this by taking the weighted average of the case positivity rates in the ZIP codes where our schools are located so that we accurately represent the positivity rate in the communities our scholars and schools are located in. We are tracking the data in our region via this spreadsheet and will make a region-wide decision given that both our scholars and our staff travel across ZIP codes. As of Feb 3, the current positivity rate is 7.21%. If the case positivity rate falls below 5% by February 22, we will reopen our schools on March 9. If, however, the positivity rate remains above 5% on Feb 22, our schools will remain in remote learning. If it is clear next week (before Feb break) that there is very little chance we will hit the 5% threshold on Feb 22, we may make the decision early; if it’s a close call, we will wait to get more information.
- We also want to provide an update re: COVID-19 testing. Given the primary importance we are placing on safety, we have decided to offer regular COVID testing to provide an additional safety safeguard and additional reassurance to our community. In New York, this will mean that before returning to the building for in-person training, we will provide testing for all staff members so that you can operate with the knowledge that all in-person staff members tested negative recently. In addition, once we have returned to school, we will conduct regular bi-weekly testing of 15% of all in-person staff AND scholars to monitor the spread of COVID within our schools. We have heard from many of you that regular COVID testing is an important and reassuring additional safety measure to keep our scholars and staff safe.
See below for answers to some more detailed FAQs. We share all of this with the goal of giving you transparent insight into how we are approaching these challenging decisions. We know that each of you has different thoughts, reactions, and emotions surrounding reopening and we want to honor those. This is an incredibly complicated and challenging situation. And, we know that there are a number of racial dynamics at play (e.g., disparate impact of COVID illness and COVID school closure along racial lines, varying levels of comfort with vaccinations across racial lines, varying levels of concern about COVID based on personal/family experience). As the people tasked with making these difficult decisions, we are doing our best to honor the data and the science, listen to the multiple perspectives of our staff and families, understand the human impact of all of it, and use our values to guide our decision making.
Thank you SO much for your partnership as we continue to navigate the challenges of this year together.
With love,
Dacia Toll (CEO), Richard Buery (President), and Stephanie Keenoy (Superintendent)
Q: On what timeline are we making reopening decisions?
A: We commit to making a region-specific, final decision about our March reopening by Monday, February 22 based on the most current data about COVID spread in our communities.
Q: If we are not ready to reopen on March 9, when will we next try to reopen?
A: given the timing of Spring Break in NY, if we do not meet the reopening criteria by 2/22, we will push back our NY in-person start date to 4/19; if this happens, we will only have 1 chapter for the remainder of the year (4/19-6/25).
Q: Why did we not set specific criteria earlier in the year and only do so now? Will this criteria remain over time?
A: Throughout this year, we’ve wanted (and attempted) to set criteria for reopening to provide clarity and transparency to our entire team. Unfortunately, we didn’t have enough information in the fall to determine what appropriate rates were for reopening given the low availability of data at that time (given that many fewer schools in fewer communities were open for learning, data was not readily available at that time.) Indeed, research is still underway on this topic which is why the criteria will likely change over time. On Friday, Dr. Ompad (an epidemiologist and public health expert at NYU) shared multiple times that the virus is changing and we are learning more about the virus. It would be inadvisable to use the same criteria now that we will use in June or September. As we learn more, our criteria will definitely change…and we will communicate that transparently to you.
Q: Why did we set 1 criteria for all school levels vs. separate criteria for elementary, middle, and high schools?
A: While some host districts have made different decisions by grade level, we heard from the medical experts we consulted that there is not strong enough evidence (for now, at least) to suggest significant differences in risk for ES/MS/HS. That is why we have adopted 1 set of criteria K-12 and grounded this standard conservatively to err on the side of safety.
Q: Do the decisions made by our host districts impact this decision?
A: We have set our own AF-specific reopening criteria which are NOT guided by our host districts / anyone else. We originally started this year believing that we would follow the lead of our host districts in making these complex decisions. However, as the year progressed, we were concerned about some of the decisions our host districts were making and opted instead to be more conservative and to remain remote, in almost all cases, for longer. At this point, none of our districts are offering the clarity of standard/criteria that we want – and many of you have rightly asked for. In order to make the best decisions, we have consulted with our states and public health experts to assert a standard that we feel is as “right” as possible in this complex situation. As with everything related to this pandemic, there will be circumstances in which we need to shift course and act accordingly – for example if there is a city or state-wide shut-down, we will transition to remote learning. We commit to being transparent about changes as they occur.
Q: Why are we using the weighted average of the ZIP codes our schools are in?
A: Our goal in setting criteria was to find the metric that is the best estimate of community spread for our scholars and staff. The truth is that our scholars and staff live across the borough in various ZIP codes, but we felt that taking a Brooklyn-wide or city-wide average of positivity rates is not the most accurate methodology because it would not account for the disproportionate impact of COVID on the communities we serve. That’s why we decided to take a weighted average of the ZIP codes where our schools are located as a proxy for the level of spread for our scholars and staff.
Q: Will we make a decision for all NY schools to reopen / remain remote or different decisions by campus?
A: While the data demonstrates that the level of spread is not even in the ZIP codes where our schools are located (e.g., ENY has much higher rates than Clinton Hill), we know that schools do draw from across the city. That’s why we will NOT open/close individual campuses but make a region-wide decision for all NY schools.
Q: The above are our reopening criteria…but what criteria will we use to determine whether we should switch to remote learning once we’re back in person?
A: Once we are back in school, the same criteria will be used to make decisions about transitioning to all remote learning for the region. Our assumption is that rates above 5% will put us back in the situation of constant classroom/school closures due to exposure or staffing and thus if rates rise above that level, we will return to remote learning. The reality, though, is that positivity rates can fluctuate slightly on a day-to-day basis. We are in further conversation with public health experts to determine what trends we should look for in evaluating decisions to return to remote learning (e.g., case rates above 5% for 7 days or something similar). We will share an update on our thinking on this front in the coming weeks.
Q: How will we track and monitor these rates to see how they are trending leading up to February 22?
A: We will monitor these rates regularly, update them in this tracker. In NY based on the most recent data, the positivity rate is 7.21%, 2.21% higher than our 5% threshold. Many have asked us what we think the probability is of us getting below the 5% threshold (the last time we were below that mark was in late 2020). The truth is…no one knows. All of us can offer a guess but those will just be guesses…there’s no way to know for sure.
Q: Are our buildings – especially our co-located buildings – ready to reopen?
A: Yes. Since the summer, our school operations teams have been working to ensure that our buildings meet our safety standards (spacing desks, checking that ventilation works, securing PPE and hand sanitizer stations, etc.) Additionally, DSOs have been meeting with the building councils at schools to determine how to safely operate more than one school in the same building. Our Regional Directors of Operations have signed off on building readiness for all of our campuses based on the safety thresholds we outlined earlier this school year.
💗What’s Happening at AFCHES- February 💕
Update on in person, hybrid- learning. Complete Required Survey by January 29th
Dear AF Crown Heights Elementary School Families,
Happy Monday! Here is an update on our plans to resume in-person, hybrid learning at our schools in March of this year!
| What is happening? We are currently planning to open our schools for in-person learning for all families who need their scholar to learn in-person on Tuesday March 9th. We know current COVID-19 cases in our community are high and we are closely monitoring the trends. While we are hopeful that the infection rates will begin to decline soon, your scholar’s and our staff’s safety remains our number one priority. We will make and communicate a final decision to you about re-opening in March no later than February 22nd. In the meantime, we need to know your preference for your scholar’s learning March 9th until April 30th. This information is critical to our planning for a safe and successful reopening. All families should complete the survey by the end of day on Friday January 29th. If you do not complete the survey by 1/29, your scholar will continue remote learning through the end of Chapter 3 (March 9-April 30). |
| Why? As we planned for hybrid learning in 20-21, we divided the year up into “chapters” so that families have the opportunity to choose whether they wanted their child to learn remotely or in-person during each chapter. We did this because we know that circumstances with COVID-19 are frequently changing and we wanted our families to have flexibility throughout the year. Our TOP priority is SAFETY We have set up all of our school buildings and classrooms to maintain 6 feet of social distancing (a requirement that goes above and beyond the state’s baseline requirements) as that is one of the most important ways to prevent the spread of the virus. Please see this document for a summary of the many safety procedures we have put in place in accordance with public health guidance, and this document for more information on our mask policy. Maintaining 6ft of social distance means… The consequence of this social distancing is that we can accommodate fewer scholars in each of our classrooms. How does this affect me or my child? While we will do everything we can to ensure that all families who want their child to learn in-person will be able to learn in-person at least 2 days / week, we may not have space to accommodate all in-person children 4 days / week. If more families want their child to learn in-person than we can safely accommodate, we will need to move to offering only 2 days / week of in-person learning. All scholars will learn remotely on Fridays. If you choose in-person learning, please know that you are selecting this option without yet knowing how many days of learning your child will actually be able to attend in-person. Also note that a shift to in-person learning will most likely result in your child having a new teacher from March-June. Additionally, to ensure that our staff and scholars can safely execute our safety procedures, families should be aware of the following: On March 3 – March 5, our staff will be in professional development preparing to reopen school; scholars will complete independent work on these days. In addition, March 8 is a day off from school. When/if school reopens on March 9, scholars will have a half-day of learning on March 9 and March 10 so that we have time to get acclimated to safety procedures. What happens if… I don’t complete the survey? Your child(ren) will learn remotely from March 9 through April 30. I take the survey? We will accommodate your request for whether your child will learn remotely or in-person. (Reminder: we may only be able to accommodate 2 days / week of in-person learning.) I want to change my scholar’s placement AFTER the survey ends? Once the survey closes, we will not be able to accommodate family switches from remote to in-person learning. You must complete the survey by January 29th if you want your scholar to have an in-person spot for 2 days / week. You can always switch your child from in-person to remote. Our ultimate recommendation: We believe our remote program is one of the strongest in the country, and that it is continually getting better. If you have the ability to keep your scholar(s) home for remote learning, that is the safest option. ACTION REQUIRED: Please complete THIS SURVEY for every scholar you have at an AF school. |
As always, we remain responsive to the public health situation both within our school community and within our broader city. If, for example, case counts in the state increase, we will need to shift our plans. In these circumstances, we will continue to communicate with you as proactively as we can.
Once we hear back from you and other families whether you need your child to learn in-person, we will get back to you with a more exact schedule by February 10th of exactly which days your scholar will learn in-person.
Thank you so much for your continued flexibility and partnership as we navigate this together. Please reach out with ANY questions!
Best,
Dr. Sadé Johnson (Principal) and Melissa Cantave (Director of School Operations)
Need help with Tech Issues? 💻
Families must submit an IT ticket for ALL tech related issues. Someone from Team IT or Ops will reach out to you via email, once the ticket is received. Please check the email that you submitted for a response. Primary communication will be over email.
CLICK HERE TO VIEW TECH SUPPORT PAGE WITH OTHER RESOURCES
Student technology guides and video tutorials in both English and Spanish can be accessed via this website. Families and scholars can also use the same website to send all their tech questions by clicking the “Ask for Help” button.
AFCHES Virtual Art Gallery 🎨
If you missed our Winter Art Showcase, you still have an opportunity to engage with the amazing pieces our scholar’s created. Visit the VIrtual Art Gallery curated by Ms. Gonzalez (Art Teacher) and the Culture Team!
Virtual Art Gallery: CLICK HERE!
Recording of Family Town Hall 01/07/21 Meeting and Letter of Support
Greetings AFCHES Team and Family:
Below we have attached the recording of the 01/07/21 family town hall meeting. If you were not able to attend the meeting, please take 20 minutes to review this important recording.
Also, attached is a letter from Dr. Johnson, our principal, with helpful links!
All our best,
AFCHES Team
