AFCHES Updates 7/17 📑

We hope this message finds you all doing well. We know there are many questions surrounding what school will look like this Fall. We do not yet have all the answers, but hope to provide the updates we do have in this email. Please read through to the end and take a look at the attached documents and links, as there are some important updates about the beginning of the school year. You will find the following information:

  1. Intent to return form: survey to indicate if your scholar is returning to AFCHES
  2. How to retrieve student items from school
  3. Health Information
  4. First days of school
  5. Principal communication

Intent to Return Form: 

First, we would like to ask families to fill out the Intent to Return Form found here. We would normally share this with families throughout the Spring as we admit new families to our school. However, because of the great deal of uncertainty for many, we are sharing this now as a means to get any updated information from families. If you know that you will not be returning with us next year, please let us know on this survey and fill out our online withdrawal form. We do know that many are not fully decided on what their plans will be, and there is a space to reflect this in the survey and provide us information on your current situation. If you have any questions in regards to the intent to return survey please feel free to reach out to us at

Retrieving Scholar Items from School: 

If you believe any of your scholar’s items from the 19-20 school year are still in the building, please fill out this form so we may attempt to locate these items on your behalf once the school building is open again.

Health Information: 

In terms of updated health information for the 20-21 school year, please thoroughly review the attached “AFCHES Medical Letter 20-21” for detailed information. This document includes information on requirements for Immunization Records, Health Examination Forms, IEP and 504 Forms (for Diabetes, Asthma, Allergies or Medications). These forms are due by the first day of school on Wednesday, September 2nd and can be submitted in person on this day, via fax 718-504-4742 or via email to Please take time to review these documents as there is further important information about what these forms must include. (All forms can be found under the “20-21 School Year Resources” Post)

While we will have further, and much more detailed, information on health precautions in the weeks to come, we wanted to share with you what we do know at this point:

  • There will be thermometers for temperature checks of all people entering the building.
  • Everyone will be required to wear a mask in the building.
  • There will be hand sanitizer stations in every room and in all common spaces.
  • Face shields will be used by more visible staff members.
  • Social distancing will be in place, with no more than 15 bodies in a classroom.


We are still waiting on DOE and state guidance on what bussing will look like next year. Once we have that information we will be sure to share with you ASAP.

Principal Communication:

Finally, you will be hearing from our new principal, Dr. Sade Johnson, by Friday July 31st. She will be sending out a survey to ask parents about their preference for remote versus in person learning for their scholar.

We know that there are many more questions to answer and we will provide as much information as possible as soon as we can. To this end, Dr. Johnson will also be holding a virtual town hall the week of July 27th to discuss next year and what it will look like with families. The exact date and time of this event will be shared in the coming weeks.

If you have questions about any of the information shared and its attachments, please feel free to email us at

20-21 School Year Resources

First Day of School

School Uniform

**Please hold off on purchasing uniforms at this time. We are still awaiting network guidance on what the uniform policy will be for the 20-21 school year.

Kelly Green AFCHES Shirt with school logo K-2 wear navy blue bottoms 3-4 wear khaki bottoms. The school shirts are only sold at IDEAL. You can purchase uniform bottoms from any vendor. Below is the link to access our IDEAL page.

IDEAL Uniform Store (Click Here)

Health Forms

It is required that an updated Health Form be provided to the school every year. Please use the summer months to make doctor appointments, so that we have accurate health information for your scholar upon the start of the school year. Updated Health Forms and Immunization Records are due 9/2/20.

All scholars ages 2 month- 18 years in NYC must get the following vaccinations in order to attend. The following are the age five vaccines: Dtap, IPV, MMR, Hep B, Varicella for chickenpox, PCV, Hib. As you know, there was recently a large measles outbreak in NYC. Scholars who do not have the required vaccines by the deadline will be excluded from school. Meaning if they are eligible for the vaccine and do not receive it, they wont be allowed to attend.

If your child has a health condition, they may benefit from taking prescribed medicine at school or a skilled nursing treatment. Talk to your child’s health care provider. Ask if taking medicine at school or a skilled nursing treatment would help your child better manage his health condition…

All students with a diagnosis such as asthma, allergies or diabetes should submit a Medication Administration Form to their school.

Submitting a Medication Administration Form enables the school nurse to treat your child in the case of a medical emergency. Even if your child can take his/her own medicine, it is important for the school clinical team to be aware of the student’s medical needs in case of an emergency.

They are accepted on a rolling basis, but you should submit as early as possible so that we can best meet your scholar’s needs. You must also submit a new Medication Administration Form each school year. The present school year should be at the top of the form.